This article cover the various ways to create and save inventory in the dealr.cloud system, including:

  • Creating inventory on your computer

  • Creating Inventory with the dealr.cloud app

  • Creating inventory through the dealr.cloud Appraisal Tool 

Note: Vehicles listed as a trade in a Deal will automatically be converted into inventory when the Deal is "Processed As Sold".

Create Inventory on Your Computer

  1. To add a vehicle to inventory using the dealr.cloud System on your computer, open the inventory tab in your tool bar and select "New Vehicle".

2. Enter the VIN. 

  • Dealr.cloud will automatically decode the VIN to fill in most of the vehicle information. 

3. Make sure to choose a Decode String if dealr.cloud did not autofill this section. (this box will be highlighted if you need to make a selection)

  • You may need to select a specific trim level or package before dealr.cloud will continue to autofill. 


4. Enter the current Odometer mileage. 

4. Make sure you select the correct "State Body Code" and "State Exterior Vehicle Color Code". 

  • These will be necessary for paperwork and temp tags in the future! 

  • Dealr.cloud will auto-populate the factory colors available for the specific year, make, and model of the vehicle. If you select a "Factory Exterior" color from the dropdown menu, dealr.cloud will automatically fill in the Generic Exterior Color and the State Exterior Color Code. However,  you can manually enter information if necessary. 

5. You can set the price, generate a stock number, and mark the vehicle as active (so that it will be pushed to your marketing sources), in this screen as well. 

  • These steps can also be completed anytime after you Create the inventory. 

  • The "In Date" is the date that you received the inventory on your lot. 


6. Click "Create" to save the vehicle into inventory!

You did it! You Just created inventory!


Create Inventory Using the App

  1. To add a vehicle into inventory using the dealr.cloud app, open the app and select "Inventory" in your toolbar.


2. Next, select "New Entry". 



3. Click on the purple button on the right side of the VIN box to scan a VIN sticker on a vehicle, or enter the VIN manually.  

4. Choose a Decode String for the trim level or package. 

  • Dealr.cloud will automatically decode the VIN to fill in most of the vehicle information. 

  • You may need to select a specific trim level or package before dealr.cloud will continue to autofill.

5. Enter the Odometer reading. 


6. Make sure you select the correct "State Body Code" and "State Exterior Vehicle Color Code". 

  • These will be necessary for paperwork and temp tags in the future! 

  • Dealr.cloud will auto-populate the factory colors available for the specific year, make, and model of the vehicle. If you select a color from the dropdown menu, dealr.cloud will automatically fill in the Generic Exterior Color and the State Exterior Color Code. However,  you can manually enter information if necessary. 

7. Just like on your computer, you can set the price, generate a stock number, and mark the vehicle as active (so that it will be pushed to your marketing sources), in this screen as well. 

  • Again, these steps can also be completed anytime after you Create the inventory, and the inventory will be accessible on your computer as soon as you click the "Create" link in the app. 


8. Don't forget to click "Create"!

Your vehicle is now in inventory! 

9. You can use the tabs at the bottom of the Vehicle Page to see and edit vehicle information, take photos from your phone, or see costs and expenses. 


Create Inventory Using the Appraisal Tool

To add a vehicle to inventory through the dealr.cloud appraisal tool, simply click the "Convert to Inventory" Button in the vehicle appraisal screen on any active appraisal. 

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