Checks

Printing Checks

Printing checks can be done through a few different interfaces, all related to bills or expenses.

• Adding an expense
• Paying from the Payables Dashboard
• Paying from the Pay button in an Accounting Panel

Any of the above options will bring you to the below dialog. When you're ready to print your check, click Print Check !

Reprinting

You can only re-print a check immediately after you printed it the first time. After you close out of the dialog the print check button will no longer be visible.

Multiple Checks

If you want to pay multiple bills at the same time and print checks for each of them, you can use the following options.

One Check Per Entity

This will print an individual check for each entity you add to the Pay Bill screen. If you selected multiple bills for one entity, they'll be combined into one check. You can see a per-entity summary at the bottom right of the screen, along with a total of all the checks.

One Check Per Line

This will print an individual check for every line you add to the Pay Bill screen.

Setup

Standard Check Printing

Standard check printing requires that you purchase and print on pre-printed checks that already have a check number, account number, routing number, logo, and lines printed onto the check. Our check printing system only works with Top Laser Checks with 2 stubs.

To set up check printing, go to Chart of Accounts and open the account you want to be able to print checks from.

Check the Checks Printable? check box. Now, any time you're paying a bill and select this account you'll see an option to print a check!

Alignment

If you run into a problem with alignment, you can use the X offset and Y offset to move the printed check position around. The numbers are in inches, so .1 would be 1/10 of an inch.

Full Check Printing

Full check printing has a lot of benefits:

• No unwritten checks lying around
• Strict controls on permissions for who writes checks
• Activity logs for every check print
• Easily switch between multiple checking accounts, all using the same check paper
• Locked accounting transactions - no edits after printing

Full check printing requires that you provide blank check stock that has nothing printed on it. Our check printing system only works with Top Laser Checks with two stubs. You should also have a Magnetic Ink printer (for compliant MICR prints) because we're printing the check, routing, and account number on the bottom of each check.

Example Check Stock to Purchase

Things to keep in mind:

• Dealr.cloud tracks the check number - you won't be able to manually write a check unless you have a separate checkbook with a different check number sequence.
• You can only reprint the check immediately after it's been printed, re-opening the check later will not allow you to print again.
• If a check is incorrect, you'll have to void it in the accounting system.
• Full checks cannot be deleted, only voided. This ensures that the record of the printed check is never lost.

To set up check printing, go to Chart of Accounts and open the account you want to be able to print checks from.

The Full Check Printing setup is a little more complicated than Standard Check Printing, as it requires you to enter all the information you want to appear on the check.

• Start Check Numbers At - If there's a specific sequence you want to start your check numbers at, you can enter it here.
• Routing Number - You can get this from your bank. Make sure it's entered correctly.
• Account Number - You can get this from your bank. Make sure it's entered correctly.
• Fractional Routing Number Prefix - The city or region prefix for your routing number. If you currently have checks, this number can be found in the XX where XX-1234/5678 is printed on your checks.
• Business Name and Address - This is a multiline field that will show at the top left of your checks.
• Bank Name - Name of your bank.
• Bank Location - Physical location of your bank, can be found on your current checks or by asking your bank what address should be printed on your checks.
• Text Above Signature Line - Additional text on the check, if applicable. For example, "VOID AFTER 90 DAYS"
• Two Signature Lines - If you want two signatories to sign your checks, check this box.
• Check Logo - A logo that will be printed on your check in the top left corner.